Case Study - Dairy Operations Automation
Client: Australian Dairy Business
Project Type: Excel-based Operational Monitoring Tool
Tools Used: Microsoft Excel, VBA
Services: Requirement Gathering, Excel Automation, Reporting, Inventory Planning
Sector: Agriculture, Dairy Operations
About the Client
A mid-sized dairy business in Australia looking to streamline its daily operations using a cost-effective, offline solution. The client preferred Excel as the primary platform due to familiarity and ease of access.
The Challenge
Lack of structured operational reporting
Manual data entry and ad-hoc tracking
Difficulty in inventory planning, resulting in feed wastage and spoilage
No digital system in place for tracking resource usage
Our Solution
Clean and user-friendly input interface
Robust VBA backend to process and calculate KPIs
Conducted detailed requirement analysis and documented functional needs
Designed input forms in Excel for various operational areas (e.g., feed usage, milk output, inventory)
Used VBA to automate calculations and backend logic
Developed automated reports across separate sheets for daily and weekly review
Enabled collation of data from multiple Excel files
Implementation Highlights
Clean and user-friendly input interface
Robust VBA backend to process and calculate KPIs
Reports separated by function: feed planning, production output, waste tracking
Ability to scale and adapt to operational changes
No third-party software required, runs entirely within Excel
Demonstrated Expertise
Excel can be scaled into a powerful operational tool with planning if used efficiently
VBA automation for repetitive and rule-based tasks can be easily done without using any extra tool
Deep requirement gathering ensures solutions are business-fit
Even small businesses can gain from process automation without investing in expensive platforms
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